Accounts Payable and Disbursements

Frequently Asked Questions

  • When are vendor checks or direct deposits disbursed?
    • Vendor checks are mailed out on Tuesday and Friday.  Direct deposits are disbursed on the next business day after email confirmation is received, typically on Monday or Wednesday.
  • How do I get set up for direct deposit?
  • Who receives an IRS 1099 – Miscellaneous form?
    • Anyone, excluding university employees, receiving payments for services, rents or other income during a calendar totaling $600.00 or more may be issued a 1099-Misc.
  • How long does it typically take to process a reimbursement request?
    • Providing that forms are properly completed, approved and accompanied by all required documentation, the standard turnaround time is 2 – 3 business days after receipt in Accounts Payable. 
  • Where can I find a Purchase Order Amendment form? 
    • Form 50, Purchase Order Amendment
  • What should I do with an invoice I receive directly from a vendors?
    • All invoices should immediately be forwarded to the Accounts Payable Department in Room 303 Bibb Graves Hall
  • Who is required to complete a Disclosure Statement and where can I find the form?
    • Section 41-16-82, Code of Alabama 1975 requires the disclosure statement to be completed and filed with all proposals, bids, contracts, or grant proposals to the State of Alabama in excess of $5,000. More information and the form can be located here.